LETTER TO VENDORS:
Our 2018 Theme is: Trails R Us
We wish to increase our attendance this year! Back Country Horsemen works diligently at local, state and federal levels to keep our trails clear for all users; therefore we have added venues for our different trail users to learn from including the hikers, kayakers, fisherman, hunters, bicyclists and of course equine users. From Washington DC to Klamath Falls BCH has the trail user in mind always, to protect our rights and keep our Forest open for everyone.
Attached is the booth map with changes made for this purpose (including booth number changes). Booth rates have not increased. Please read the Application and Terms and Conditions carefully. We need your application to reserve your booth space and to make sure you are in the program. Please return the enclosed application with the appropriate fees as soon as possible. As stated, after February 1, 2018 your booth may not be available.
Thursday May 3, 2018 at 7:00 p.m. we will have the Vendor Appreciation Dinner in front of the concession stand (dining area on the map). This is a FREE dinner and a big THANK YOU for attending and supporting our event.
If you would like to advertise in our program or be a sponsor for this event, call Chris Worden at 541-591-0967 (sponsor and program chair) for details.
RV reservations can be made this year! If your RV reservation is on the application, it will be reserved; if not call Maria Meister at 831-235-3031 or email her at Meister.Maria@gmail.com to advance reserve.
Dogs are allowed at our event in your booth, but must be crated or on a leash for taking walks.
For any questions, please call or email me. We will be using our Social Media Facebook page (see above) to advertise our vendors again this year so please give us your Facebook page name and please use ours for your page. This is a wonderful way of working together to attract more attendees.
Thank you for your cooperation and we all look forward to seeing you at our 31st year of the Pack Expo.
Jeanee Conner, Vendor Chair
HIGH DESERT TRAIL RIDERS BACK COUNTRY HORSEMEN
Horse Packing and Wilderness Skills Expo: Trails R Us
PO Box 56, Sprague River, OR 97639-0056
TERMS AND CONDITIONS:
The following is a list of Terms and Conditions for the Trails R Us Horse Packing and Wilderness Skills Expo (HPWSE). It is your responsibility as a vendor to be familiar with them. In the event you do not comply, you may be asked to leave the fairgrounds and/or you may not be invited to return in future years.
We will try our best to fill your first, second or third booth choices, but reserve the right to change display space if necessary. The HPWSE Committee will determine final responsibility for booth assignment. A deposit of 50% of your booth rental cost is due with your application. The vendors with 5x10 and 10x10 booths will pay the balance no later than March 1.
For larger booth spaces, 25% can be a donated item (at wholesale price). Full payment in cash, check or money order is acceptable of course. The donated item is to be brought to the Pack Expo Office upon arrival at the fairgrounds and no later than 5 pm Friday. The total value of the donated item is to be at your WHOLESALE COST and equal to or greater than 1/4 of the booth cost. Please attach a full description of the item and the FAIR MARKET VALUE (retail) of each as well as a business card. The Committee reserves the sole authority to decide if the value of your donated item is equal to 1/4 of your booth space rental value. Applications not containing full description and value of donation will be returned. We must have a description of your item by APRIL 1ST. The Oregon Department of Justice requires us to declare the FMV (retail) of any item we raffle. It is very important that you donate the item you list. The items are printed in the Saturday Auction and Raffles Program in advance of that evening. All items donated are used in raffles, silent auctions or the oral auction. This provides you with additional advertising so please be sure to include a business card AND A DESCRIPTION with your item. Seeing the description has helped sell items.
VENDOR SET-UP HOURS
Thursday, May 3 12:00 PM to 8:00 PM (Set-up)
Thursday, May 3 6:00 pm to apx 8:00 pm – Vendor Social on cement area
Friday, May 4 7:00 AM to 11:00 AM (Set-up) vehicles must be removed from building by 11:00 am
Saturday, May 5 7:00 AM to 8:00 AM Open to Vendors only
Sunday, May 6 7:00 AM to 8:00 AM Open to Vendors only
EVENT CENTER HOURS
Friday, May 4 12:00 PM to 7:00 PM (Open to public)
Saturday, May 5 8:00 AM to 5:00 PM (Open to public)
Sunday, May 6 8:00 AM to 3:00 PM (Open to public)
VENDOR BREAKFAST HOURS
Friday, May 4 7:00 AM to 8:00 AM in the Event Center
Saturday, May 5 7:00 AM to 8:00 AM in the Event Center
Sunday, May 6 7:00 AM to 8:00 AM in the Event Center
DISMANTLING OF BOOTHS AT 3:00 PM – NO EARLIER - NO EXCEPTIONS
Click the links below to download printable versions of each file.
Hotels / Motels
If you call an 800# or go online to make your reservations, you will NOT get the special Pack Expo rate for your room.
Cimarron Motor Inn
3060 South Sixth
Klamath Falls, OR 97603
(across from the fairgrounds)
3612 South Sixth
Klamath Falls, OR 97603